Automated member check-in and facility access control
EntrySentry is a standalone desktop application that automatically captures member check-ins, records attendance, and manages club access. Running quietly in the background, EntrySentry allows clubs to streamline their check-in process while maintaining secure facility access.
With support for barcode scanners, mobile QR codes, and automated doors or turnstiles, EntrySentry helps create a fast, contactless check-in experience for members while reducing the need for staff intervention.
Note: An internet connection is required for continuous operation.
Benefits of EntrySentry
Automated Background Processing
EntrySentry runs from the Windows taskbar and operates in the background to monitor check-in activity and control connected hardware.
Because the application works automatically, staff can stay focused on assisting members rather than manually monitoring check-ins.
Key advantages
- Automated attendance tracking
- No manual check-in process required
- Staff can focus on member service
EntrySentry operates independently, meaning staff do not need to log into MyClubBusiness to manage check-ins.
Real-Time Check-In Updates
EntrySentry integrates directly with the Online Check-In application, ensuring that all check-ins are recorded immediately.
Desktop notifications provide instant feedback for each check-in event so staff can stay informed without interrupting their workflow.
Benefits
- Real-time attendance tracking
- Immediate scan confirmation
- Non-disruptive notifications
Barcode Scanner Support
EntrySentry supports standard barcode scanners, allowing members to check in using barcode-based membership cards.
This is useful for clubs that provide:
- Custom membership cards
- Barcode-based member IDs
- Printed barcodes from MyClubBusiness
Automated Door and Turnstile Access
EntrySentry can integrate with supported doors and turnstile hardware to automate facility access.
When a valid member check-in occurs:
- Doors or turnstiles automatically unlock
- Members receive immediate access confirmation
- Unauthorized access attempts are prevented
This helps create a smooth entry experience while maintaining facility security.
Mobile QR Code Check-Ins
Members can check in using QR codes from the club’s mobile app, eliminating the need for physical membership cards or key fobs.
Advantages include
- Increased security
- Faster check-ins
- Reduced need for replacement cards
24-Hour Access Monitoring
EntrySentry continuously monitors check-in activity to protect your facility at all hours.
Even after staffed hours, the system remains active to record attendance and manage door access.
Note: An internet connection is required for continuous operation.
EntrySentry Application Options
The EntrySentry application runs in the Windows taskbar. Right-clicking the EntrySentry icon opens a menu with several options outlined below.
Connection Status
Displays the current network connection status at the top of the menu. Any connectivity issues will appear here.
Settings
The Settings screen allows authorized staff to configure:
- Barcode scanner hardware
- Door or turnstile connections
- Access credentials used to communicate with the system
Check-ins will not be recorded unless valid access credentials have been saved.
In most cases, these settings should only be modified by technical support or authorized administrators.
History (Coming Soon)
This feature will display a list of recent scan events, including member information and check-in status.
Mute
Allows staff to silence audio alerts triggered during member check-ins.
Launch on Startup
When enabled, EntrySentry will automatically launch when Windows starts.
This setting helps prevent unintended service interruptions and is enabled by default.
Quit
Selecting Quit closes the EntrySentry application.
When the application is closed, check-in events will no longer be recorded until EntrySentry is reopened.
